Executive Assistant (Toronto)

Manulife is a leading international financial services provider, helping people make decisions easier and lives better. Help shape the future you want to see u2014 and discover that better can take you anywhere you want to go. Our **Marketing Team** is looking for an **Executive Assistant** to provide diverse and advanced administrative support VP level staff. If you have administrative experience and a passion for organization, we want to hear from you! _*This role is open to both US and Canadian applicants._ **Position Responsibilities:** Schedule meetings and prepare agendas. Within established guidelines, relieve executive and/or officer of details and advanced administrative duties. Personally, take action whenever possible. Manage complex calendars that change frequently own the draft of invites and be proactive to incorporate additional context for attendees Serve as the defacto office manager for staff on the floor. Perform other duties as assigned, such as taking minutes of meetings, or other administrative functions to support departmental meetings. Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel including entry papers, currency, passports, and visas. Complete expense reports and maintain detailed records of expenses. May prioritize meeting requests, personally responding whenever possible using judgment on potentially urgent matters. Communicate information to and from the executive/officer to and from a wide range of internal and external contacts. Manage projects as assigned and ensure the accurate and timely completion of tasks. Generally, plan, organize and schedule own work. Follow up with billing related matters or expense charge discrepancies. Assist with the planning and implementation of departmental events and activities Assist in creating draft presentations Minor admin assistance to the team Acts as back-up to other Executive Assistants on team Ability to be agile as priorities and request change **Required Qualifications:** 2-5years of related administrative assistant experience Proficiency in all MS Office applications, as well as technology savvy Broad understanding of the organizationu2019s policies and practices. Ability to work in a global work environment Strong oral/written communication skills required to interact with senior officers and representatives Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through) Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy Highly collaborative and results-oriented Strong interpersonal skills and ability to work effectively across cultures **Preferred Qualifications:** Bacheloru2019s degree in administration, business or relevant areas Project management experience preferred **_When you join our team:_** Weu2019ll empower you to learn and grow the career you want. Weu2019ll recognize and support you in a flexible workplace where well-being and inclusion are more than just words. As part of our global team, weu2019ll support you in shaping the future you want to see. \#LI-WAM The role being advertised is an existing vacancy. **u30deu30cbu30e5u30e9u30a4u30d5u3068u30b8u30e7u30f3u30fbu30cfu30f3u30b3u30c3u30afu306bu3064u3044u3066** u30deu30cbu30e5u30e9u30a4u30d5u30fbu30d5u30a1u30a4u30cau30f3u30b7u30e3u30ebu30fbu30b3u30fcu30ddu30ecu30fcu30b7u30e7u30f3u306fu3001u300cu3042u306au305fu306eu672au6765u306bu3001u308fu304bu308au3084u3059u3055u3092u300du3092u63d0u4f9bu3059u308bu3001u56fdu969bu7684u306au5927u624bu91d1u878du30b5u30fcu30d3u30b9u30d7u30edu30d0u30a4u30c0u30fcu3067u3059u3002u5f53u793eu306bu3064u3044u3066u8a73u3057u304fu306fu3001 lu3092u3054u89a7u304fu3060u3055u3044u3002 **u30deu30cbu30e5u30e9u30a4u30d5u306fu6a5fu4f1au5747u7b49u3092u662fu3068u3059u308bu96c7u7528u4e3bu3067u3059** 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 u96c7u7528u3078u306eu5e73u7b49u306au30a2u30afu30bbu30b9u3092u63d0u4f9bu3059u308bu305fu3081u306bu3001u969cu58c1u3092u53d6u308au9664u304fu3053u3068u304cu5f53u793eu306eu512au5148u4e8bu9805u3067u3059u3002u4ebau4e8bu62c5u5f53u8005u306fu3001u5fdcu52dfu8005u304cu5fdcu52dfu30d7u30edu30bbu30b9u4e2du306bu5408u7406u7684u914du616eu3092u8981u6c42u3059u308bu5834u5408u306bu5354u529bu3057u307eu3059u3002u914du616eu8981u6c42u306eu30d7u30edu30bbu30b9u4e2du306bu5171u6709u3055u308cu308bu3059u3079u3066u306eu60c5u5831u306fu3001u9069u7528u3055u308cu308bu6cd5u5f8bu304au3088u3073u30deu30cbu30e5u30e9u30a4u30d5/u30b8u30e7u30f3u30fbu30cfu30f3u30b3u30c3u30afu306eu30ddu30eau30b7u30fcu306bu6e96u62e0u3057u305fu65b9u6cd5u3067u4fddu5b58u304au3088u3073u4f7fu7528u3055u308cu307eu3059u3002u7533u8acbu30d7u30edu30bbu30b9u306bu304au3044u3066u5408u7406u7684u914du616eu3092u8981u6c42u3059u308bu306bu306fu3001 u307eu3067u3054u9023u7d61u3092u304au9858u3044u3057u307eu3059u3002 **Referenced Salary Location** CAN, Ontario, Toronto, 200 Bloor Street East **Working Arrangement** u30cfu30a4u30d6u30eau30c3u30c9u52e4u52d9 **Salary range is expected to be between** $55,125.00 CAD - $91,875.00 CAD Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are applying for this role outside of the primary location, please contact for the salary range for your location. Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D; insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact for more information about U.S.-specific paid time off provisions. We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement ( . Apply on Kit Job: kitjob.ca/job/2ovmca