Administrative Assistant, Toronto

Your New Company

A leading Canadian institutional investment organization is seeking an Administrative Assistant to join their Toronto office. This organization manages a large, globally diversified portfolio and is known for its stability, strong performance, and collaborative culture.

With a focus on long-term growth and operational excellence, the team offers a supportive environment where administrative professionals play a key role in enabling senior leadership and driving day-to-day efficiency.

Your New Role

As an Administrative Assistant, you will provide high-level support to senior leaders and collaborate closely with a broader administrative team. This is a fast-paced, dynamic environment where you will be responsible for managing competing priorities and ensuring seamless day-to-day operations.

This is a hybrid position based in Toronto, requiring 4 days per week in the office. The role will begin as a 3-month contract with strong potential to convert to a permanent position.

Key Responsibilities

• Manage complex calendars and scheduling for senior stakeholders (Managing Director level)
• Coordinate domestic and international travel arrangements
• Prepare and process expense reports and invoices
• Provide proactive administrative support across multiple leaders
• Act as a key point of contact, maintaining professionalism with senior stakeholders
• Support team coordination and collaborate with other administrative professionals
• Handle confidential and sensitive information with discretion
• Assist with ad hoc administrative tasks and special projects as needed
• Help streamline processes and improve administrative efficiency

What You'll Need to Succeed

• 2+ years of administrative experience, preferably supporting senior leadership
• Strong proficiency in Microsoft Outlook, Teams, and Office Suite
• Experience managing calendars, booking travel, and handling expenses
• Excellent communication skills with a professional and confident presence
• Strong organizational skills and ability to multitask effectively
• Ability to work independently and take initiative
• High attention to detail and accuracy

Nice to Have:

• Experience in financial services, pensions, or asset management
• Familiarity with tools such as Microsoft Copilot
• Experience supporting multiple executives simultaneously

What You'll Get in Return

• Competitive hourly compensation
• Opportunity to work with a highly reputable and stable organization
• Collaborative, supportive team environment
• Exposure to senior leadership and cross-functional teams

What You Need to Do Now

If you're interested in this opportunity, please apply with your updated resume.

If this role isn't quite the right fit, but you're open to exploring new opportunities, feel free to reach out for a confidential discussion.