Executive Assistant (Toronto)

At our company, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. As guided by Our company is responsible to our employees who work with us throughout the world. We provide an inclusive work setting where each person is considered as an individual. At our company, we respect the diversity and dignity of our employees and recognize their merit. Role Experienced, proactive and organized Executive Assistant to support the General Manager, EP. This central role involves providing comprehensive organizational support in 4 main domains: - Ensuring the smooth operation of the executive office, including preparing and coordinating confidential information, managing complex schedules and enabling the productivity of the General Manager function. - Coordinating individual and group meetings on behalf of the General Manager, including Leadership Team meetings, external engagements and business unit Town Halls. - Developing and implementing effective internal communications strategies across a variety of communication channels, including acting as the voice of the General Manager and supporting internal corporate communications. - Providing project coordination support by driving timelines, tracking deliverables, and ensuring effective cross‑functional alignment on key initiatives led by the General Manager. The successful candidate will also collaborate with other administrative assistants throughout the organization to optimize administrative support of all businesses. Key Responsibilities - Maintain a high degree of confidentiality while managing the General Manager’s calendar and communications. - Schedule meetings, appointments, and travel arrangements while prioritizing activities effectively. - Organize and coordinate meetings, including agenda preparation, logistical arrangements, and follow-up on action items. - Develop organizational announcements and communications that convey complex information clearly and effectively, aligned with the General Manager’s voice and the company’s brand. - Understand and leverage different communication channels to optimize engagement and impact. - Collaborate with senior leaders and departmental teams to facilitate information flow and streamline processes across the organization. - Prepare expense reports, most of which are incurred while on global travel and require consideration of and compliance with healthcare compliance requirements, in a detail-oriented, timely and compliant manner. - Consistently perform admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, physical and electronic file management, organizational chart and distribution management, and ad hoc team management transactions in Workday. - Support other departments based on instructions, arranging and preparing company-wide events. Qualifications Education Minimum post-secondary diploma or equivalent formal business training/related experience. Required - Minimum of 6 years’ experience as an Executive Assistant or in a similar role, preferably supporting C-level executives. - French language proficiency preferred. - 5% Travel, Domestic for National Meetings. Our company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Professional Job Locations - Markham, Ontario, Canada Role: Hybrid Apply on Kit Job: kitjob.ca/job/2pc2li