Administrative Assistant/Receptionist (Toronto)

We are seeking a trustworthy, motivated and personable individual to help assist us in our daily operations. You will be joining a small but growing Toronto based wealth management firm. The position is suitable for someone who is a quick learner, organized, detail oriented, able to follow instructions and complete tasks independently. Salary range is $45,000 to $55,000 per annum commensurate with experience. The position is temporary full-time (1-year contract with the goal of becoming permanent thereafter if the term goes well). Work is to be carried out 100% on site at our office in Yorkville, Toronto, Ontario. Responsibilities include, but are not limited to: - Greeting guests to the office and providing them with refreshments (coffee etc) - Preparing and tidying up the boardroom before and after meetings - Managing deliveries, handling mail, ensuring office supplies are restocked - Printing, scanning, collating and organizing documents for the team - Data entry and record keeping (digital and physical) - Handling phone calls on the main line and other general correspondence - Assisting with compiling data, filling forms and preparing reports Required Qualifications: - Strong English oral and written communication skills - Robust interpersonal skills, experience working in a team environment - Proficiency with computer systems (Microsoft Windows operating system) - Experience with Microsoft Office, especially Outlook, Word and Excel - Experience working with PDF files (creating, editing, filling) Helpful Qualifications and Experience: - Prior experience as a receptionist or administrative assistant - Demonstrated ability to work with clients/customers in any industry - Basic understanding of financial concepts and/or experience in the industry - Experience working with client account documentation/forms All applicants must be legally entitled to work in Canada. We will not be able to provide immigration-related support, such as employer-specific work permit support, for this role. A minimum of 2 references will be required for successful candidates. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. Applicants selected for further consideration will be required to complete and submit a short exercise to evaluate skill levels in certain areas. Please submit/upload resume in PDF format. Job Types: Full-time, Fixed term contract Contract length: 12 months Pay: $45,000.00-$55,000.00 per year Application question(s) - Are you legally eligible to work in Canada? - Have you ever been convicted of a criminal offence for which a pardon has not been granted? - In the event that you are considered for employment, do you agree to authorize a third-party background check (can include but is not limited to a criminal record check and a credit check) prior to your employment? - Are you looking for short-term (1 – 2 years) or long-term (>2 years) employment? - This job is 100% on-site. If you are selected, will you be ready to work in our Yorkville, Toronto office 5 days a week (Mon to Fri) from 9 AM to 5 PM? - This workplace is smoke‑free, including during breaks on company property. Are you able to comply with this policy? - This job involves reception duties such as greeting guests, making coffee/tea and providing other refreshments to guests, preparing and cleaning up the boardroom before and after meetings. Are you prepared to take on these types of tasks? - Do you have access to a personal computer (Windows/Mac) in order to complete a short series of exercises to evaluate some basic computer skills? - Can you give a brief explanation of why you want this specific job? Work Location: In person Apply on Kit Job: kitjob.ca/job/2prpf6