Private Client Portfolio Administrator (Vancouver)

About the Company AGF Management Limited founded in 1957, AGF Management Limited (AGF) is an independent and globally diverse asset management firm. Our companies deliver excellence in investing in the public and private markets through three business lines: AGF Investments, AGF Capital Partners and AGF Private Wealth. AGF brings a disciplined approach, focused on incorporating sound, responsible and sustainable corporate practices. The firm’s collective investment expertise, driven by its fundamental, quantitative and private investing capabilities, extends globally to a wide range of clients, from financial advisors and their clients to high-net worth and institutional investors including pension plans, corporate plans, sovereign wealth funds, endowments and foundations. Headquartered in Toronto, Canada, AGF has investment operations and client servicing teams on the ground in North America and Europe. AGF serves more than 815,000 investors. AGF trades on the Toronto Stock Exchange under the symbol AGF.B. Cypress Management Ltd. Cypress Capital Management Ltd. ("Cypress") is a Vancouver based portfolio management firm. Cypress has 28 employees and manages $5.6 billion on behalf of private clients, foundations and institutions. Founded in October 1998, Cypress is committed to providing the best possible investment services to its clients. About the Role You will be working with a team of Private Client Portfolio Managers (PMs) providing exceptional client service to their high-net-worth clients, as well as to the PMs themselves. You will be part of the Cypress’ administrative team and may also have duties that relate to all Cypress’ Private Clients. This is a replacement for a vacancy. Key Responsibilities - Review daily cash balances for overdrafts and anticipate debit positions because of scheduled payments, fees, etc. – advise PMs. - Schedule client meetings. - Review daily transactions for private clients’ accounts and post cash transactions to portfolio management system. - Facilitate funds transfers in and out for clients as requested (e.g. cheque deposits, EFTs, wire transfers, bank drafts, in-kind security donations etc.). - Arrange and provide for all administrative and reporting requests from clients and their associates (accountants, lawyers, financial planners, personal assistants, etc.). - Resolve issues regarding private client accounts such as discrepancies, ACB etc. - Work closely with various Custodian departments to resolve errors or issues. - Assist with the preparation of the quarterly reports to private clients (letters and statements) and mailing, and yearly tax reporting packages. - Explain specific tax reporting (T5s, T3s) issued to client for a particular account. - Explain contribution and withdrawal rules to clients regarding registered accounts. - Prepare annual accounting packages for clients and/or their accountants. - Issue monthly and/or quarterly cheques to CRA. - Reconcile cash balances between Custodian record and portfolio management system (Harmony). - Assist in obtaining necessary new account, transfer, client KYC/IPS update info, tax forms (CRA, IRS), etc. - Maintain and file documents to client folders. - Seek to assist other PAs, Operations staff, or New Accounts Dept. What You Bring - Must have experience in investment industry (either brokerage or investment management), preferably Administrative Assistant experience or related experience. However, will consider someone without experience, but with demonstrated ability. - Professionalism. - Highly Organized. - Attention to detail and accuracy. - Ability to communicate and work well within teams. - Function well in dynamic, stimulating, or stressful environments. - Robust Computer skills (MS Word, Excel, Outlook). - Ability to prioritize, multi-task, set and meet deadlines. - Ability to learn/teachable, listening skills, follow processes. Compensation The anticipated compensation range for this role is $65,000 - $80,000 annually, which represents base salary and, where applicable, variable compensation components (e.g. annual bonus, commissions, etc.). Actual compensation will be determined based on many factors such as role location, candidate experience 'qualifications', market conditions, and internal equity. No unsolicited agency referrals please. EEO Statement AGF is an equal opportunity employer committed to fostering an inclusive and accessible workplace. We welcome and encourage applications from individuals of all backgrounds, including women, Indigenous peoples, racialized persons, persons with disabilities, and members of the 2SLGBTQIA+ community. We do not discriminate on the basis of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, disability, or any other status protected by applicable legislation. We are committed to providing reasonable accommodations for applicants with disabilities throughout the recruitment process. If you require accommodation at any stage of the application or hiring process, please contact us at so that appropriate arrangements can be made. Apply on Kit Job: kitjob.ca/job/2pipa4