Administrative Assistant (Mandarin Speaker) (North York)

About Us: CTS Global Logistics Canada Inc. (Hereinafter referred to as "CTS Canada"), a subsidiary of CTS International Logistics Corporation Limited, is a prominent player in the global logistics industry with over 90 branches worldwide. Our core services encompass international air and ocean freight, project logistics, railway transport, warehousing, e-commerce logistics, aviation supplies logistics, and customs services. As a leading organization in the logistics sector, CTS Canada is currently operating 7 warehouses and offices throughout Canada, with our headquarters situated in North York. In this role, the candidate will be responsible for the HR functions and contributing to the development and execution of Admin strategies that align with the company’s mission and values. Main Duties: - Manage the front desk and act as the primary point of contact for all general inquiries. - Organize and schedule meetings and appointments; maintain agenda and ensure all participants are informed of upcoming commitments and deadlines. - Handle incoming calls and other communications, manage mail, and update databases and filing systems. - Prepare admin reports, presentations, and correspondence accurately and swiftly. - Assist with office management and organization processes. - Track inventory of office/ warehouse supplies and place orders when necessary. - Coordinate with other departments to ensure compliance with up-to-date policies and procedures. - Support staff with administrative tasks as needed, including travel arrangements and expense reporting. Prepare and format reports, memos, emails, and other documents - Handle incoming calls, emails, and correspondence in a professional manner - Order and manage office supplies and liaise with vendors - Support onboarding of new hires and assist with HR paperwork when needed - Maintain confidentiality of sensitive information - Perform other administrative tasks as assigned - HR work experience will be a plus Qualifications: - Proven experience as an administrative assistant or office admin assistant. - Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). - Language: Mandarin + English - Onboarded may through the third-party agency Flexible language requirement: - French not required Schedule: - Monday to Friday Work Location: In person Job Type: Full-time Pay: From $40,000.00 per year Perks: - Dental care - Extended health care - Life insurance - Vision care Work Location: In person Apply on Kit Job: kitjob.ca/job/2nakqn