Sales Support&Quoting Coordinator– Construction / Industrial, Vaughan

Sales Support&Quoting Coordinator - Construction / Industrial Location: Vaughan, ON

Salary: $50,000 - $70,000 + Benefits + RRSP

About The Company Our client is a well-established, service-driven organization supporting industrial and commercial operations across Ontario. They provide essential services and solutions to businesses in sectors such as manufacturing, logistics, and construction, with a strong focus on reliability, operational efficiency, and long-term client relationships. With a growing customer base and increasing demand, they are looking to add a key team member to support their sales and estimating functions.

The Opportunity We are seeking a detail-oriented and proactive individual to support business development and proposal preparation. This is a behind-the-scenes role working closely with leadership, helping to ensure all quotes, proposals, and client-facing materials are accurate, professional, and delivered on time.

This position is ideal for someone early in their career who enjoys working with numbers, organizing information, and contributing to the sales process in a structured and meaningful way.

Key Responsibilities Sales Support&Proposal Preparation

Prepare professional proposals and service packages for new and existing clients

Collaborate with leadership to gather scope, pricing, and supporting information

Ensure proposals are accurate, well-structured, and aligned with company standards

Assist with materials for sales meetings and client presentations

Quotes&Estimating Support

Support the preparation and review of quotes, including pricing and scope details

Assist in building new quotes and reviewing existing ones for accuracy

Track quote status, updates, and client responses

Maintain organized records of all quotes and supporting documentation

Client&Internal Coordination

Work closely with internal teams to gather job and pricing information

Communicate with clients as needed to clarify scope or provide updates

Follow up on outstanding proposals and quotes to support sales efforts

Administrative&Process Support

Maintain organized digital files and documentation

Assist in improving templates, workflows, and processes

Support leadership with additional administrative tasks as required

Ensure consistency, accuracy, and efficiency across all deliverables

What You Bring

Post-secondary education in Business, Sales, Administration, or a related field (preferred)

1-3 years of experience in sales support, quoting, estimating, or administrative coordination

Strong attention to detail and ability to organize and present information clearly

Comfortable working with numbers, pricing, and structured data

Strong communication skills and ability to collaborate with internal teams and clients

Proficiency in Microsoft Excel and general office software

Ability to manage multiple priorities in a fast-paced environment

What’s In It For You

Extended health, dental, and vision benefits

RRSP matching program

Exposure to sales, estimating, and business operations

Opportunity to grow within the business

Disclosure: This posting represents an active and genuine vacancy with one of 3 Step Recruitment’s clients and is not for speculative or pipeline recruitment.

3 Step Recruitment and/or our Clients may use, from time to time, AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace human judgement or decision-making in the hiring process.

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