Executive Assistant (Vaughan)

Drive, Grow, Excel At Steelcon, we don’t just build steel structures; we’re shaping the future of the structural steel industry. As a trusted structural steel partner, we’re committed to excellence, innovation, and the growth of our people. We’re looking for and experienced Executive Assistant to join our team. If you’re driven, detail-oriented, and passionate about building a long-term career, Steelcon offers an exciting opportunity to grow and succeed. Why Join Us: Join our team and become the welcoming face and organizational backbone of our company! As our Executive Assistant, you will provide administrative support to senior leadership. This role requires exceptional organizational skills, discretion, professionalism and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: - Manage calendars, schedule meetings and coordinate appointments. - Handles confidential information with discretion and professionalism. - Provide administrative support while interacting with employees, clients, and stakeholders. - Screen calls, correspondence, and requests, determining priority and appropriate action. - Provide administrative support to office staff by preparing briefing materials for meetings and organize relevant documents. - Maintain adequate inventory of supplies and coordinating timely reordering. - Draft and edit correspondence, presentations, and reports as needed. - Coordinate company events and meetings, prepare agendas, and distribute materials. - Schedule travel arrangements, including flights, accommodations and itineraries. - Take detailed minutes and track action items to ensure follow-through. - Support special projects related to construction and manufacturing operations. - Create and maintain project documentation and filing systems. - Provide support to the accounting department as needed. - Other duties as assigned. Qualifications Required - 3+ years of experience in an Executive Assistant role, preferably in construction, manufacturing, or related industries. - Exceptional organizational skills with ability to manage competing priorities. - Advanced proficiency in Microsoft Office Suite. - Robust written and verbal communication skills. - Demonstrated discretion handling confidential information. - Bachelor's degree or equivalent experience. Preferred - Knowledge of construction and manufacturing terminology and business processes. - Familiarity with document management systems and enterprise software. Attributes - Problem-solver who anticipates needs before they arise. - Detail-oriented with exceptional follow-through. - Adaptable to changing priorities and deadlines. - Professional demeanor and exceptional interpersonal skills. - Ability to work independently and as part of a team. - Calm under pressure with excellent judgment. Steelcon offers a unique opportunity to grow and make a meaningful impact. With the opportunity to learn from experienced leaders and make a meaningful impact on plant operations, this role offers a rewarding career path for those looking to grow within the manufacturing and industrial sectors. Benefits: - Dental care - Employee assistance program - Life insurance - On-site parking - Paid time off - RRSP match Work Location: In person Apply on Kit Job: kitjob.ca/job/2okyx7