Inventory & Procurement Coordinator (Vaughan)

About the AQ Group of Companies

The AQ Group of Companies is a leader in fluid management solutions, specializing in the movement, control, and treatment of water for construction, industrial, municipal, and environmental projects across Canada and the United States. We support complex, time-sensitive infrastructure initiatives—from high-rise foundations and critical civil works to advanced water treatment systems that ensure safe environmental discharge. Our mission is to be the most trusted fluid management partner in the industry by delivering secure, efficient, engineered, and reliable solutions.

The AQ Group operates through two integrated divisions:

Aquatech Dewatering Company – Our contract services division, providing engineered dewatering and fluid management solutions, including project planning, on-site installation, operations, and 24/7 emergency response. Aquatech partners with contractors, municipalities, consultants, and industrial clients, supported by a large fleet of portable equipment and highly skilled field teams.

Aquosis Fluid Solutions – Our rental, sales, and service division, specializing in the design, fabrication, and supply of pumping, dewatering, and water treatment systems. Aquosis maintains a robust equipment inventory and delivers customized, turnkey solutions tailored to client requirements.

The Inventory & Procurement Coordinator is responsible for executing procurement and inventory activities to support efficient, cost-effective operations. This role ensures materials, equipment, and services are sourced, delivered, and managed in alignment with operational needs, financial targets, and company standards. The position works closely with Operations, Sales, Finance, and vendors to maintain inventory accuracy, manage supplier relationships, and support overall business performance.

Detailed Job Description

Inventory Planning and Procurement Execution

• Maintain inventory levels across all branches, including min/max and reorder points
• Analyze demand and utilization trends to forecast inventory requirements
• Create and manage purchase orders based on operational needs and forecasts
• Source and evaluate suppliers for pricing, quality, and lead times
• Coordinate internally to confirm specifications, quantities, and delivery timelines
• Monitor and expedite orders to meet operational deadlines
• Identify and address inventory risks such as shortages and excess stock

Vendor and Supplier Management

• Maintain relationships with suppliers and service providers
• Support pricing discussions and negotiations within established guidelines
• Track vendor performance, including delivery, quality, and responsiveness
• Support vendor onboarding and performance improvement initiatives

Logistics and Supply Coordination

• Track order status and ensure timely delivery of materials and equipment
• Coordinate freight, shipping, and logistics, including cross-border shipments
• Manage shipping documentation and resolve delivery issues
• Coordinate inter-branch transfers to optimize inventory levels

Financial Coordination and Cost Control

• Ensure accurate landed cost capture, including freight, duties, and exchange rates
• Review invoices against purchase orders and receiving documentation
• Resolve discrepancies with Finance and vendors
• Monitor cost variances and support margin alignment

Strategy, Planning, and Optimization

• Support sourcing strategies for key products and categories
• Identify opportunities for cost savings and vendor consolidation
• Monitor inventory aging and recommend actions to improve turnover
• Support planning aligned with fleet, projects, and demand

Reporting and Performance Metrics

• Track and report on procurement and inventory KPIs
• Generate inventory and purchasing reports to support decision-making

Process Improvement and Compliance

• Support cycle counts and annual inventory processes
• Investigate discrepancies and ensure resolution
• Maintain accurate and audit-ready records
• Ensure compliance with procurement policies and procedures
• Support process improvements and standardization

Job Qualifications:

• Post-secondary education in Supply Chain, Business, or related field preferred
• 3–5 years of experience in procurement, inventory control, or supply chain
• Strong organizational and problem-solving skills
• Experience with logistics and freight coordination
• Understanding of costing and basic financial principles
• Proficiency in ERP systems (Texada experience is an asset)
• Strong Excel and data analysis skills
• Effective communication and interpersonal skills
• This posting is for an existing, active vacancy and is not being used solely to collect resumes.
• We use artificial intelligence technology to assist in screening and assessing applications for this position. All applications are reviewed by our hiring team.
• All candidates who complete an interview will be notified whether a hiring decision has been made within 45 days of their interview or last interview.