Receptionist/Office Administrator (North York)

About Us Founded in 1957, The Sitzer Group of Companies is an Ontario-based, privately owned, fully integrated real estate developer and property manager. We specialize in commercial real estate, with a premier portfolio of neighborhood shopping centres across the GTA. We take pride in maintaining a professional, collaborative corporate office that supports our property management, leasing, and accounting teams. Position Summary We are seeking a professional, organized, and proactive Receptionist & Office Administrator to serve as the face of our office. This multifaceted role goes beyond traditional front-desk duties, offering critical administrative support to our Property Managers and Accounting department. The ideal candidate is detail-oriented, reliable, and capable of managing both physical office operations and essential property management documentation. Key Responsibilities Front Desk & Office Operations - Visitor & Phone Management: Greet guests professionally and handle a high-volume multi-line switchboard, directing calls and inquiries to the appropriate departments. - Mail & Logistics: Manage all incoming and outgoing mail, couriers, and deliveries, ensuring prompt distribution to internal teams. - Office Maintenance: Maintain office efficiency by monitoring and ordering office and kitchen supplies. - Opening & Closing Procedures: Responsible for daily office readiness, including managing the phone system's day/night modes, securing filing cabinets, maintaining common areas (e.g., kitchen dishwasher), and basic office plant care. Property Management & Leasing Support - Purchase Orders (POs): Generate and track POs for the Property Managers as requested. - Leasing Administrative Support: Facilitate the tenant application process by conducting background credit checks on prospective commercial and retail applicants. - Data & Document Management: Maintain accuracy of physical and digital records. Update the Tenant Master list, rent rolls, CAM binders, and other essential property portfolios. Handle scanning, photocopying, and secure filing. Accounting Support & General Administration - Accounts Payable Assistance: Manage the incoming invoices and utilities email inbox. Print, date-stamp, and systematically match invoices with their corresponding POs for accounting approval. - Tenant Accounts Support: Assist the accounting team with following up on tenant deposits and systematically collecting monthly/annual sales figures from retail tenants. - Ad-Hoc Projects: Complete miscellaneous administrative tasks, special projects, and other ad-hoc duties as requested by management or the executive team to support daily operations. Qualifications & Requirements - Experience: 1–3 years of experience in a front desk reception, administrative assistant, or office coordinator role. Experience within real estate, property management, or construction is a strong asset. - Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with property management software (such as Yardi or Jonas) is a plus. - Skills & Attributes: - Strong organizational skills with a high attention to detail. - Excellent verbal and written communication skills. - Ability to multitask and prioritize tasks in a steady office environment. - Punctual, dependable, and maintains a skilled corporate demeanor. Pay: From $18.00 per hour Benefits: - Dental care - Extended health care - On-site parking Work Location: In person Apply on Kit Job: kitjob.ca/job/2pdnnc