Executive Assistant (North York)

Executive Assistant A well-established Canadian luxury retail organization is seeking a driven and detail-oriented Executive Assistant to join its team in a dynamic, fast-paced environment. This role goes beyond traditional administrative support and offers the opportunity to contribute meaningfully to operational effectiveness and executive productivity. The ideal candidate is a proactive self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage multiple priorities while collaborating across a diverse team. Responsibilities - Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities. - Provide strategic calendar oversight by assessing scheduling priorities, identifying conflicts, and ensuring alignment with business objectives and executive commitments. - Manage executive inboxes, flagging urgent matters, drafting correspondence, and ensuring timely follow-up and responses. - Prepare professional meeting agendas, presentations, briefing materials, and follow-up documentation. - Coordinate domestic and international travel arrangements, itineraries, and logistics. - Build and maintain strong working relationships with internal and external stakeholders to support the efficient completion of key initiatives. - Exercise sound judgement when balancing competing priorities and collaborating across departments. - Provide high-level administrative and operational support for a variety of business functions. - Prepare and edit documents, reports, spreadsheets, and presentations using Microsoft Office applications while maintaining organized shared files and records. - Handle sensitive and confidential information with professionalism and discretion. - Support special projects and complete assignments within established timelines. Skills & Qualifications - Excellent written and verbal English communication skills. - Highly organized with exceptional attention to detail and strong time management abilities. - Ability to thrive in a fast-paced, evolving setting. - Strong interpersonal skills with the ability to build rapport across all levels of an organization. - Self-motivated with a proactive, solutions-oriented mindset. - Positive attitude, adaptability, and willingness to learn. - Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and related tools. - Experience preparing meeting minutes and coordinating executive-level meetings. Education & Experience - Postsecondary education in business administration, communications, or a related field, or an equivalent combination of education and experience. - 5+ years of experience supporting senior executives, ideally within a luxury retail organization. - Demonstrated professionalism, discretion, and ability to handle confidential information. - Executive Assistant certification is considered an asset. - Strong communication, interpersonal, and cross-functional collaboration skills. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice. Apply on Kit Job: kitjob.ca/job/2pjoe2