Inventory & Procurement Coordinator (Vaughan)

Inventory & Procurement Coordinator is responsible for executing procurement and inventory activities to support productive, cost‑effective operations. This role ensures materials, equipment, and services are sourced, delivered, and managed in alignment with operational needs, financial targets, and company standards. The position works closely with Operations, Sales, Finance, and vendors to maintain inventory accuracy, manage supplier relationships, and support overall business performance. Inventory Planning & Procurement Execution - Maintain inventory levels across all branches, including min/max and reorder points - Analyze demand and utilization trends to forecast inventory requirements - Create and manage purchase orders based on operational needs and forecasts - Source and evaluate suppliers for pricing, quality, and lead times - Coordinate internally to confirm specifications, quantities, and delivery timelines - Monitor and expedite orders to meet operational deadlines - Identify and address inventory risks such as shortages and excess stock Vendor & Supplier Management - Maintain relationships with suppliers and service providers - Support pricing discussions and negotiations within established guidelines - Track vendor performance, including delivery, quality, and responsiveness - Support vendor onboarding and performance improvement initiatives Logistics & Supply Coordination - Track order status and ensure timely delivery of materials and equipment - Coordinate freight, shipping, and logistics, including cross‑border shipments - Manage shipping documentation and resolve delivery issues - Coordinate inter‑branch transfers to optimize inventory levels Financial Coordination & Cost Control - Ensure accurate landed cost capture, including freight, duties, and exchange rates - Review invoices against purchase orders and receiving documentation - Resolve discrepancies with Finance and vendors - Monitor cost variances and support margin alignment Strategy, Planning & Optimization - Support sourcing strategies for key products and categories - Identify opportunities for cost savings and vendor consolidation - Monitor inventory aging and recommend actions to improve turnover - Support planning aligned with fleet, projects, and demand Reporting & Performance Metrics - Track and report on procurement and inventory KPIs - Generate inventory and purchasing reports to support decision‑making Process Improvement & Compliance - Support cycle counts and annual inventory processes - Investigate discrepancies and ensure resolution - Maintain accurate and audit‑ready records - Ensure compliance with procurement policies and procedures - Support process improvements and standardization Job Qualifications - Post‑secondary education in Supply Chain, Business, or related field preferred - 3–5 years of experience in procurement, inventory control, or supply chain - Solid organizational and problem‑solving skills - Experience with logistics and freight coordination - Understanding of costing and basic financial principles - Proficiency in ERP systems (Texada experience is an asset) - Strong Excel and data analysis skills - Effective communication and interpersonal skills Apply on Kit Job: kitjob.ca/job/2ps2jv