Construction - Administrative Assistant, Revelstoke

Job Description Proud to be 100% Canadian-owned, Northland Properties is recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together across Canada, the US, Ireland, and the UK for over 50 years. We are Canada's fastest-growing hospitality group, and we believe the foundation of our success is our people and their ability to take great care of our guests.

Position:

Accounts Payable Administrative Assistant– Revelstoke Construction Projects

Reporting to the Site Superintendent, the Site Data Entry Person assists with the preparation of material and construction procurement documents and manages the site Expenses, Purchase Orders, Quotes, and Packing Slip System.

Responsibilities

Maintain strong relationships with consultants, contractors, trades, and home office support staff to maximize efficiency.

Keep the purchase order system properly filed and up to date to enable the home office to process and track all invoices.

Prepare and review contractor invoices, site expenses, and submit them to Home Office.

Follow up on supplier invoices with home office payables staff when required.

Collect timesheets of contractors daily and submit invoices for payment.

Respond to all e-mail correspondence in a timely fashion.

Perform general administrative and record-keeping functions.

Ensure the site office is kept clean and tidy.

Perform other administrative duties as required.

Skills Required

Ability to type and distribute correspondence via email, regular mail, courier, etc.

Computer proficiency with full MS Office suite and experience with printers, scanners, fax machines, copiers, and digital camera.

Excellent communication and organizational skills.

Analytical and problem-solving skills; ability to juggle multiple deadlines with attention to detail and high level of accuracy.

Good command of the English language, both written and spoken.

Benefits

Fair wages determined by skill set and experience.

Extended family health care, including vision, dental, and Group Life Insurance (after three months of full-time service).

Employee discounts across hotels, resorts, and restaurants.

HumanaCare free mental health support and counseling.

Excellent career growth opportunities.

We thank all applicants for their interest; however, only those applicants we wish to interview will receive a reply to their application.

You must be legally entitled to work in Canada to apply, as the employer does not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker.

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