Logistics/Project Coordinator, Victoria

Logistic/Project Coordinator Reports to: Senior CMC Project Manager.

Key Responsibilities Logistics

Maintain inventory of GMP product at our contract manufacturers.

Prepare and/or review shipping documents for each shipment of GMP product or intermediate.

Coordinate shipments with appropriate stakeholders to ensure GMP product is shipped in a timely manner.

Monitor shipment progress and address any issues with international customs clearance to ensure shipment arrives in a timely manner.

Procure critical raw materials and components when needed and arrange for shipment to contract manufacturers.

Project Coordination

Assist with project planning, maintaining schedule and communicating deadlines to CMC and outside stakeholders.

Support tracking of expenses and monitoring budget.

Assist with updating project plan and/or project Dashboard on a regular basis.

Support project manager and CMC team by handling administrative tasks, scheduling and documentation to ensure projects stay on track and within budget.

Assist with CMC group operations as requested.

Requirements

At least 5 years’ experience in the pharmaceutical industry.

Minimum of Bachelor’s degree in chemistry, biochemistry, chemical engineering or pharmaceutical sciences.

Experience with international shipping practices required.

Experience with project management methodologies an asset.

Experience with project management software and tools such as Microsoft Project and/or Smartsheets.

Ability to negotiate with others to reach agreements and adopt a course of action.

Ability to adapt to a changing environment quickly and easily.

Excellent communication and presentation skills, both verbal and written.

Ability to demonstrate active listening skills.

Ability to communicate with external vendors and internally challenging issues in a positive manner.

Ability to multi-task and work well in a team, especially in a fast-paced environment.

Dynamic, self‑motivated, pro‑active approach to taking on challenging assignments.

Operates with a sense of ownership and accountability.

Salary Range $85,000– $110,000, depending on education and relevant experience.

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