Finance Coordinator (Victoria)

About Us: Hilltop Greenhouses Ltd. is a family-run wholesale nursery with over 50 years of success. We take pride in our strong roots, quality products, and collaborative team environment. As we continue to grow, we are seeking a skilled finance professional to support and strengthen our financial operations. About the role: Reporting to the General Manager and Owner, the Finance Coordinator plays a key role in overseeing the full accounting cycle and ensuring the company’s financial accuracy, integrity, and compliance. This position is responsible for managing day-to-day financial operations while contributing to process improvements and supporting business growth. Key Responsibilities Accounts Payable (AP): - Review and verify payables; reconcile vendor statements - Ensure timely and accurate processing of payments - Maintain accurate records in compliance with company budgets and policies Accounts Receivable (AR): - Prepare invoices and monthly statements - Ensure timely receipt and accurate recording of payments - Monitor and follow up on overdue accounts; report issues to management Payroll: - Process payroll and ensure accuracy of wages, salaries, vacation, sick time, and statutory deductions - Ensure timely reporting and payment of source deductions Banking & Cash Management: - Process and record deposits (cash, cheques, e-transfers, government funding, PADs) - Prepare bank deposits and maintain retail floats - Perform cash reconciliations - Preform bank and credit card reconciliations General Accounting & Reporting: - Maintain general ledger accuracy - Prepare quarterly financial reports for management - Prepare annual year end reports for management and accountant - Assist with annual budgeting and forecasting - Support tax preparation and ensure timely compliance with all filings Operations Support: - Manage purchasing and inventory-related financial documentation - Maintain and optimize financial systems (Sage/Intacct preferred) - Document and improve financial procedures to support growth - Provide support to sales and administrative teams as needed - Contribute to special projects and other duties as required Qualifications & Experience · 5–8+ years of progressive accounting or finance experience · Strong knowledge of full-cycle accounting · Experience with Sage (Intacct preferred) · Advanced proficiency in Microsoft Excel and Office 365 · Ability to work independently and manage multiple priorities · Strong attention to detail and problem-solving skills · High level of integrity, reliability, and accountability · Comfortable learning new systems and adapting to change · 65+ WPM keyboarding with the ability to use the numerical keypad We will be reviewing the applicants starting June 1st. Thank you for your interest! We look forward to hearing from you. Job Types: Full-time, Permanent Pay: $45,000.00-$70,000.00 per year Perks: - Casual dress - Extended health care - On-site parking - Store discount Work Location: In person Apply on Kit Job: kitjob.ca/job/2ozxie