Project Administrator (Entry-Level) (Clearview)

About Us K Paul Architect Inc. is a well-established architectural firm with over 25 years of experience, delivering innovative, customer-focused spaces across Ontario, Alberta, British Columbia, and Florida. We specialize in hospitality, retail, commercial, and entertainment design and work with leading global brands including Tim Hortons, Lululemon, McDonald's, TJX, LEGO, and Disney. We help brands bring their visions to life—creating engaging, functional environments that people love. Summary We’re hiring an Entry-Level Project Administrator to assist with the smooth execution of architectural projects through the construction phase. You’ll work closely with our internal team, consultants, and general contractors to ensure timely communication, documentation, and follow-through on site-related tasks. This role is perfect for someone who enjoys being hands-on during construction, has strong attention to detail, and excels in fast-paced environments. Responsibilities - Attend weekly OAC meetings and project calls, representing K Paul Architect Inc. - Conduct field reviews and site visits; prepare and distribute detailed field reports - Manage RFIs, shop drawing reviews, and submittals, including forwarding to and following up with consultants - Liaise with General Contractors, consultants (structural, mechanical, electrical), and internal teams - Coordinate consultant inspections and assist with gathering final project close-out documents - Track construction issues and communicate design updates or corrections - Utilize platforms such as Procore when required by the GC - Stay on top of project communications—respond to emails, texts, and calls promptly Qualifications - 1 year of experience in construction administration, architecture, or related field - Background in retail, commercial, or large-format construction preferred - Strong organizational skills and ability to manage multiple active projects - Excellent communication and coordination abilities - Familiarity with construction drawings and documentation processes - Experience with Procore or other construction management software is an asset - Valid driver’s license and access to a vehicle for site visits What We Offer - Competitive salary and full benefits package - Hybrid work environment - Supportive, cooperative team culture - Career development and learning opportunities - Work on exciting projects with global brands in the retail and commercial sectors K Paul Architect Inc. is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. Job Type: Full-time Pay: $24.00-$26.00 per hour Expected hours: 37.5 per week Benefits: - Casual dress - Company events - Dental care - Disability insurance - Employee assistance program - Extended health care - Flexible schedule - Life insurance - Mileage reimbursement - On-site parking - Paid time off - RRSP match - Tuition reimbursement - Vision care - Work from home Application question(s): - How many years of experience do you have in construction administration or architecture? - Do you have experience using Procore or other construction management software? - Are you comfortable conducting site visits and preparing detailed field reports? - Do you have a Bachelor's of Architecture or a Diploma in Architectural Technology? Licence/Certification: - Class G Licence (required) Willingness to travel: - 25% (required) Work Location: Hybrid remote in Oakville, ON L6J 7Y8 Apply on Kit Job: kitjob.ca/job/2ou3gl