Executive Assistant (Fonthill) (Pelham)

Core Competencies - Robust problem‑solving skills, including the ability to recognize and analyze problems and implement solutions - Excellent attention to detail and well‑developed organizational skills - Ability to multi‑task and work with multiple deadlines - Positive attitude - Comfortable with performing data entry with accuracy - Strives for maximum efficiency - Ability to bring calm to the chaos - Strong written and verbal communication skills - Qualified and friendly manner - Strong work ethic with the ability to work independently and in a team environment - Ability to work in a fast‑paced and constantly changing work environment - Creative, high‑energy level and fluent in latest technology Responsibilities - Implement current systems and checklists in accordance with Standard Operating Procedure Manual for Team - Development of additional systems and procedures to increase efficiency of Team - Manage Darcy's schedule, book meetings/appointments and update calendar - File management and deals/transaction processing - Upload listings and update as required - Confirm showings on active listings, assist with Realtor inquiries when showing - Management of active listings (requesting feedback, booking walkthroughs, open houses, advertising, sending documentation to applicable parties, etc.) - Manage phone/text/email/social media inquiries - Manage website and social media accounts (Facebook, Instagram, LinkedIn, TikTok and YouTube) - Management of client outreach and CRM - Book showings for buyer clients and assist in the search of suitable homes - Prepare listing and buyer packages - Overseeing all planning and execution of client events and pop‑by gifts - Management of Team members and other Team staff - Promotion of Team to database - Answer office telephone and tend to inquiries - Ensure office is kept clean, stocked and organized - Various travel across Niagara Region Required Education, Skills and Qualifications - Post‑secondary education - Proficient with Microsoft Office including Outlook, Excel and Word - Proficient with Apple products including iPhones and Macs - Flexible with time and willing to work evenings and weekends - Reliable vehicle, valid G driver's license and appropriate insurance Job Types: Full‑time, Permanent Pay: $42,000.00-$57,000.00 per year Benefits - Company events - On‑site parking Work Location: In person #J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2ppfnx