Administrative Assistant (Bilingual) – Laval

Our Vision Every day, we build lasting relationships and develop creative solutions to deliver exceptional customer experiences for Canadas leading brands. Our success is rooted in a strong, peoplefirst culture based on collaboration, accountability, performance, and human engagement. We are looking for a bilingual Administrative Assistant who is organized, proactive, and collaborative, and who wants to play a key role in supporting the smooth and efficient operation of our organization. Your Mission Reporting directly to the Senior Executive Assistant to the President, you will provide essential administrative support to ensure efficient and wellorganized daily operations. You will play a key role in keeping activities running smoothly through effective coordination and attention to detail. Beyond administrative support, you will contribute to: Ensuring efficient and well-structured administrative operations Facilitating the coordination of meetings, events, and operational follow-ups Supporting the organization of client visits and internal events Contributing to the quality, consistency, and continuous improvement of administrative processes You will work in a dynamic environment where organization, reliability, and teamwork are essential. Key Responsibilities Administrative Support and Coordination Manage calendars and coordinate meetings (room bookings, invitations, logistics) Provide administrative support for meetings (documentation, materials, notes as needed) Assist with business travel arrangements (bookings, logistics, followup) Process expense reports and reimbursements Maintain and organize files, documents and administrative tools Work closely with the Senior Executive Assistant to the President to ensure smooth coordination Support internal events, client visits and team activities Contribute to continuous improvement of administrative processes What You Need to Succeed Strong organizational skills and ability to manage priorities Collaborative mindset and serviceoriented approach Robust attention to detail and a high level of accuracy Ability to manage multiple tasks simultaneously in a fast-paced environment Strong discretion when handling confidential information Full bilingualism (French and English, both spoken and written) 24 years of experience in an administrative role Excellent command of the Microsoft Office Suite Why Work at NQX? People are what make NQX unique, and we are committed to hiring and retaining top talent. We offer competitive compensation, a dynamic work environment, comprehensive benefits, and strong growth opportunities. We provide a hybrid work environment, combining remote work with our modern headquarters located in downtown Laval. According to our latest internal survey, 80% of employees would recommend NQX to their family and friends. We are also proud to be recognized on Waterstones list of Canadas Most Admired Corporate Cultures and to have been honoured for excellence in human resources at the Dunamis Awards. Apply on Kit Job: kitjob.ca/job/2om42v