Human Resources Generalist (Richmond Hill)

Position Summary The Human Resources Generalist at Grimco is an HR role focused primarily on recruitment, onboarding, HR administration, and employee support across multiple Canadian locations. Reporting directly to the Human Resources Manager, this position plays an key role in supporting day-to-day HR operations while helping create a positive employee experience throughout the hiring and onboarding process. This role is ideal for someone looking to build a long-term career in Human Resources while gaining exposure to recruitment, employee relations, payroll support, onboarding, and HR coordination within a fast-paced wholesale distribution environment. The Human Resources Generalist must be highly organized, detail-oriented, and comfortable managing administrative responsibilities while maintaining confidentiality and professionalism. This role is based at Grimco Corporate in Richmond Hill, with scheduled hours of 8:30am – 5:00pm, Monday through Friday. Key Responsibilities - Recruitment Coordination: Support full-cycle recruitment activities including posting positions, reviewing resumes, scheduling interviews, coordinating candidate communication, and assisting with offer preparation. - Onboarding Administration: Coordinate onboarding activities for new hires including employment paperwork, orientation scheduling, system setup coordination, training tracking, and onboarding follow-up. - HR Administrative Support: Provide day-to-day administrative support to the Human Resources Manager and assist with general HR inquiries from employees and managers. - Employee File Management: Maintain accurate and organized employee files, HR documentation, and records within ADP WFN and other internal systems. - Payroll Support: Assist with payroll-related administration including employee updates, payroll changes, timekeeping support, and responding to payroll inquiries. - Employment Documentation: Prepare employment-related documents including offer letters, transfer letters, termination letters, and other employee correspondence. - HRIS Administration: Maintain employee information within HR systems to ensure records remain accurate, compliant, and up to date. - Training & Orientation Support: Coordinate orientation schedules, training sessions, and onboarding materials while maintaining training records. - Employee Support: Respond to general employee questions related to policies, onboarding, benefits, payroll, and HR procedures. - Compliance & Recordkeeping: Support compliance with employment standards, workplace policies, and internal HR procedures across multiple Canadian provinces. - Benefits & Leave Administration Support: Assist with benefit enrollments, leave tracking, workplace injury administration, and employee documentation. - Cross-Functional Collaboration: Work closely with managers and internal departments to support hiring, onboarding, and employee administration activities. - Process Improvement: Assist with improving HR administrative processes and identifying efficiencies within recruitment and onboarding workflows. - Additional Duties: Perform other duties and special projects as assigned. Qualifications - 1–3 years of administrative, payroll, recruitment, or human resources experience preferred. - Post-secondary education in Human Resources, Business Administration, or a related field preferred. - Experience using ADP or other HRIS/payroll systems considered an asset. - Strong organizational skills with exceptional attention to detail and accuracy. - Comfortable managing multiple priorities within a fast-paced workplace. - Excellent written and verbal communication skills. - Strong interpersonal skills with the ability to build positive working relationships. - Ability to handle confidential and sensitive information professionally. - Proficient in Microsoft Office Suite and general computer applications. - Eagerness to learn, grow, and develop within Human Resources. Success Traits - Highly organized, detail-oriented, and dependable. - Qualified communicator with strong interpersonal and problem-solving skills. - Able to manage multiple priorities while meeting deadlines. - Comfortable taking initiative and making sound decisions independently. - Adaptable, proactive, and solutions-oriented. - Committed to continuous improvement and delivering excellent internal support. Why Work at Grimco? - We’re proud to celebrate 150 years—and we’re still growing! Grimco continues to evolve and lead the way in our industry. - We prioritize employee development, tailoring career paths to align with each individual’s talents, strengths, and interests. - We strongly believe in promoting from within—our top performers become our future leaders. - With a fantastic team across North America, we’re proud of our reputation as the most informed and educated supplier in the industry. - Our executives and managers are accessible, hands-on, and actively involved on the front lines of the business. What Separates the Good from the Great at Grimco? Those who thrive at Grimco bring determination, a competitive spirit, and a constant eagerness to learn. Our most successful team members are driven to deliver exceptional customer experiences, prepared to step into future leadership, and hungry to make a meaningful impact in a reliable and growing company. These are the qualities we value in our distribution teams! Want to Learn More? Explore our story, our current journey, and our future vision at: Grimco is proud to be an equal opportunity employer. We are committed to providing accommodations throughout the recruitment process. If you require any disability-related support, please let us know—we’re happy to work with you to meet your accessibility needs. Apply on Kit Job: kitjob.ca/job/2pa2wo