Executive Assistant to VP (Toronto)

Job Description The EA will provide administrative support and coordination activities for a team of people, including 2 Vice Presidents. This role will have extensive knowledge of the job and policies/practices, and will be performing a wide range of advanced administrative/operational assignments. What will you do? - Manages and maintains calendars, coordinates meetings, conferences and travel arrangements for the Executive. - Acts as the Executive’s delegate for email during absences, handles and forwards issues, prioritizing for VP’s action upon return. Researches and responds to routine inquiries and requests. - Prepares material needed for daily schedules and meeting bookings. - Develops communications, meeting / conference materials, forms, documents, presentations, spreadsheets, and other record-keeping databases. - Coordinates and administers all requirements and maintains appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements, manages vacation tracking and producing / distributing monthly away lists. - Manages any ad hoc activities requested by VP, SVP, such as points awards programs, career conversations for enterprise programs, the team Connect site, and any new initiatives that the SVP participates in. What do you need to succeed? Must have: - 4+ years working with Executives (Vice President & above). - Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook. - Excellent verbal and written communication skills. - Excellent interpersonal skills, diplomacy, tact, positive can-do attitude. - Outstanding time management and organization skills. - Experience with Concur platform. Nice-to-Have: - Experience with Human Resources tool, Workday. What’s in it for you? - A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions. - Ability to make a difference and lasting impact. - Work in a energetic, cooperative, progressive, and high-performing team. Job Skills Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software Additional Job Details - Address: 20 KING ST W:TORONTO - City: Toronto - Country: Canada - Work hours/week: 37.5 - Employment Type: Full time - Platform: GROUP RISK MANAGEMENT - Job Type: Regular - Pay Type: Salaried - Posted Date: - Application Deadline: #J-18808-Ljbffr Apply on Kit Job: kitjob.ca/job/2olw78