Executive Assistant Toronto

Executive Assistant to the President & CEO The Executive Assistant is a trusted, highly organized partner to the President & CEO, ensuring the CEOs time, priorities, and workflow run with precision. This role manages complex scheduling, prepares meetings and materials, oversees travel, tracks follow?ups, and keeps communication flowing smoothly across the organization. The EA anticipates needs, removes friction, and supports the CEOs daily rhythm so they can stay focused on leading the business. The role also includes light office administration and coordination of internal events, vendor support, and office systems. Success requires solid judgment, discretion, proactive thinking, and the ability to stay calm and effective in a quick?moving workplace. Key Responsibilities Executive Support Manage the CEOs calendar, priorities, and daily flow with accuracy and foresight. Prepare meeting agendas, materials, and logistics; ensure the CEO is fully briefed. Plan and manage all travel, itineraries, and last?minute changes. Track follow?ups, deadlines, and commitments across teams. Maintain organized systems for documents, files, and information. Support communication between the CEO, internal teams, and external partners. Office & Event Coordination Handle office supplies, vendor coordination, and basic office systems. Organize internal events, meetings, and staff gatherings, including logistics and setup. Professionalism & Judgment Maintain strict confidentiality and represent the CEO with professionalism. Anticipate needs, solve problems proactively, and stay composed under pressure. Key Qualifications Expertise in complex calendar management and shifting priorities. Strong meeting coordination and communication skills. Experience planning multi?city travel and handling changes smoothly. Proficiency with digital file systems (e.g., Dropbox) and office tools (Google/Microsoft). Exceptional organization, attention to detail, and follow?through. Strong judgment, discretion, and ability to operate independently The expected compensation range for this role is $80,000to $100,000. Our team reviews applicants, and we do not use AI to screen and select candidates. Apply on Kit Job: kitjob.ca/job/2oq71c