Real Estate Legal Assistant, Toronto

Real Estate Legal Assistant

In real estate, timing matters, details matter, and the person quietly holding it all together matters even more. Our Client knows that, and they are looking for a Real Estate Legal Assistant who brings both skill and substance to the table. With the required two to five years' experience working within a real estate group, you should know how to keep pace, stay precise, and jump in wherever the team needs you. Strong technical ability is important, though just as valuable is a collaborative nature, genuine eagerness, and the kind of energy that makes people glad you are on their side of the file. This is a chance to join a highly regarded firm with a strong reputation, a healthy culture, and a team that truly values people who want to grow with them. Three days in the office gives you the best of both worlds, fostering real connection and real opportunity to build something lasting. Apply now!

Key Responsibilities

• Assist with commercial real estate transactions from start to finish, including purchases, sales, leases, financings, and refinancings.
• Draft, revise, and review transaction documents, including purchase and sale agreements, leases, security documents, and related agreements.
• Prepare closing agendas, closing books, transaction summaries, and closing documentation.
• Conduct title, corporate, PPSA, and off-title searches, and prepare concise due diligence summaries.
• Prepare and revise requisition letters, reporting letters, lender documentation, and other closing-related materials.
• Draft e-reg documents and instruments using Teraview, including obtaining parcel registers as required.
• Coordinate mortgage discharges, renewals, and communications with financial institutions.
• Support land development and commercial leasing matters, including renewals and amendments.
• Open, maintain, and organize files, ensuring file data and transaction records are accurate and up to date.
• Assist with billing, including time entry, pre-bills, final invoices, cheque requisitions, and wire documentation.
• Help manage lawyer practices by tracking deadlines, maintaining active file and closing lists, coordinating meetings, and organizing documents.
• Maintain calendars, schedule meetings, manage client communications, and update CRM and business development activity records.
• Provide general administrative support, including correspondence, scanning, expense management, and team coverage during absences or busy periods.

Qualifications

• 2–5 years of experience as a Real Estate Legal Assistant, ideally within a commercial real estate group.
• Hands-on experience supporting transactions from opening through closing.
• Strong working knowledge of commercial real estate documentation, closing processes, and due diligence requirements.
• Strong technical skills with proficiency with Teraview, title searches, PPSA searches, and related real estate systems.
• Excellent organizational skills with the ability to manage multiple files, deadlines, and competing priorities.
• Strong written communication skills with a high level of accuracy and attention to detail.
• A collaborative, team-oriented approach.

To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at