Executive Administrative Assistant, Toronto

EXECUTIVE ASSISTANT

FULL-TIME | PERMANENT

TORONTO, ON (HYBRID)

Are you an experienced Administrative Assistant who thrives in a fast-paced, high-performance environment?

Do you enjoy being the central point of coordination across executives, clients, and operations?

Are you looking for an opportunity to work closely with senior leadership within a sophisticated and professional organization?

The Company

Our client is a highly respected private investment and wealth advisory organization providing tailored financial oversight and investment management services across Canada.

Led by an experienced executive team with deep expertise in wealth management and strong relationships within the Canadian financial landscape, the firm is known for its high-touch service model, discretion, and commitment to excellence. This opportunity offers exposure to a dynamic leadership environment where professionalism, precision, and relationship management are highly valued.

Company Perks and Rewards

• Competitive compensation package with base salary of $70-75K
• Hybrid work model - 4 days in office
• Generous group benefits package and Employee Share Ownership Plan
• Collaborative and professional work environment
• Exposure to senior leadership and high-profile clientele
• Opportunity for long-term career growth within a highly respected organization

The Job!

As the Administrative Assistant, you will play a pivotal role in supporting the Executive and Management Teams while ensuring the seamless coordination of day-to-day administrative, operational, and client-related activities. This role is ideal for someone who is highly organized, proactive, and thrives in an environment where discretion and follow-through are essential.

You will:

• Manage complex calendars for senior executives, including scheduling client meetings and coordinating priorities.
• Act as a gatekeeper for executive communications by triaging inboxes, drafting responses, and ensuring timely follow-up on high-priority matters.
• Track action items arising from meetings and discussions, ensuring deadlines and deliverables are completed efficiently.
• Attend meetings as required to capture notes, action items, and follow-up tasks.
• Support prospecting and business development activities by maintaining CRM records and updating prospect tracking reports.
• Assist with client onboarding and maintain accurate client information
• Oversee day-to-day office operations, including meeting coordination, catering, office supplies, couriers, and facilities management.
• Liaise with vendors, building management, and service providers to support smooth office operations.
• Support professional accreditation renewals and assist with administrative processes across the organization.
• Maintain confidentiality and professionalism while interacting with executives, clients, and stakeholders.

What You Bring to the Job

You are a polished, detail-oriented, and highly proactive professional who excels at managing multiple priorities while maintaining exceptional organizational standards.

• 3-5 years of experience supporting senior executives within a professional services, financial services, or corporate environment
• Previous experience supporting executives within wealth management, financial services, or family office environments is considered a strong asset
• Strong experience managing calendars, executive communications, and administrative operations
• Advanced proficiency in Microsoft Office, including Outlook, Excel, and Word
• Experience using a CRM system
• Possess exceptional organizational and time-management skills, with strong attention to detail
• Demonstrate excellent written and verbal communication skills
• Highly skilled at managing confidential information with professionalism and discretion
• Proactive, solutions-oriented, and capable of working independently in a fast-paced environment

Qualified job seekers are asked to apply with attention to Ashley Richardson. Reference #13907.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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